ARTICLE I: NAME
- The name of this organization is "Northwest Sherpa Association".
- The name of this organization in Sherpa is "Northwest Sherpa Kyidug”
- It shall be also known by the acronym of "NWSA".
ARTICLE II: PREAMBLE
The mission of NWSA is to preserve and promote Sherpa language, religion,
tradition, culture and unite all the Sherpas residing the Pacific Northwest
of the United States of America including Oregon, Montana, Idaho, and
Vancouver B.C., Canada (hereinafter, “the Northwest Region.”).
ARTICLE III: NATURE
The organization is non-profit, non-political, non-racial and is secular.
ARTICLE IV: OBJECTIVES
- To promote and preserve the Sherpa language, religion, culture and traditions.
- To establish network among Sherpa’s living in the Pacific Northwest of the United States of America.
- To create and establish a Northwest Sherpa Cultural Center in Washington State.
- To organize social, cultural, and religious events related to the Sherpa community.
- To assist NWSA members and families that is in need according to the Executive Board decisions.
ARTICLE V: PROGRAMS & ACTIVITIES
The following programs and activities will be implemented with a majority
of the voters who are active members of the NWSA:
- Sherpa New Year (Losar) celebration shall be held in late February/early March each year.
- Summer activities such as picnics, camping, hiking and field trips.
- Fundraising programs to support NWSA objectives.
- Any events decided by NWSA executive committee.
NWSA website URL address: www.northwestsherpa.org
NWSA E-mail address: [email protected]
ARTICLE VI: GENERAL ASSEMBLY
Section 1. General Assembly. The General assembly shall consist of
all the members of the Society 18 Years of age or above. Anyone, who has
resided in the Pacific Northwest part of the United States of America and
Vancouver, BC and having no criminal conviction including but not limited
to forgery, misleading activities with any organization engaged in any
criminal enterprise, shall not be eligible be a member of the NWSA. Any
member found to have committed a crime shall immediately lose his/her
membership. The absolute authority for decisions on all matters concerning
NWSA shall ultimately rest with a two-thirds majority vote of members
present at the General Assembly, unless otherwise mentioned in the other
bylaws of this constitution.
Section 2. General Assembly Meeting. The General Secretary shall
convene the General Assembly in consultation with the President and Vice
President of the organization. The Assembly shall meet at least once every
year. The Executive Committee shall inform all the members of NWSA at least
thirty days prior to the date set for such meeting.
Section 3. Functions of General Assembly. The General assembly shall
elect members of the Executive Committee at the General Assembly meeting.
The assembly will hold a General election for the election of the Executive
Committee once every three Years. The assembly shall establish general
policies and programs, which shall be in the best interest of NWSA. The
assembly shall hear and review reports from the appropriate officers and
make necessary recommendations. At each annual assembly, the General
Secretary shall present the annual report and the treasurer shall present
an annual financial report. The General Assembly, by a two-thirds majority
vote, has the ultimate right to cancel an existing membership or to deny
membership, or cancel a membership of existing members of the Executive
Committee or any advisors in the best interest of NWSA in its sole
discretion. At least Ten (10) general members can request a special meeting
of the General assembly, through a written and signed request submitted to
the Secretary of NWSA, who shall comply with such request, within two
months of the receipt of the request. The Executive Committee can also
request a special meeting of the General Assembly.
ARTICLE VII: ADVISORS
Section 1. Number and Term. The number of Advisors may be adjusted
in accordance with the objectives and goals of NWSA. However, the number of
Advisors must be an odd number. The term of the Advisors shall be for three
Years. The existing Executive Committee shall propose the existing or new
persons for the Advisors to the General Assembly at the time of the new
election every three years for its approval. However, the newly elected
Executive Committee may, by a two-thirds majority vote, add new Advisors.
The Executive Committee shall be responsible to seek the approval of any
new Advisors by the next General Assembly meeting. The Committee must file
the names of the new Advisors (and remove the names of those Advisors who
have been so removed) with the office of the Secretary of State of
Section 2. Role of Advisors. The Executive Committee is responsible
to propose the policies and programs of NWSA, in keeping with the
established policies of the General Assembly under Article VIII section
three of this Constitution. The Advisors, with its majority vote, will
approve such policies and programs. In the event the Advisors returns such
policies and programs to the Executive Committee for further changes, the
Committee can again propose these policies and programs with changes to the
Advisors for its approval.
Section 3. Qualifications for the Advisors. A candidate for Advisor
must be interested in promoting the interest of NWSA by maintaining and
furthering its social, cultural, educational and charitable activities.
She/he must be 21 or above. The majority of the Advisors must be nominated
among NWSA’s members. A person cannot hold position of Executive committee
and be an Advisor at the same time.
Section 4. Removal of the Advisors. The Advisors, by its two-thirds
majority, can remove any Advisor if it determines that she/he acted against
the interest of NWSA or was involved in illegal activities. The Executive
Committee must file the names of the new Advisors (and remove the names of
those ousted Advisors) with the office of the Secretary of State of
Washington. The Executive Committee can also recommend the removal of any
Advisor if it found that she/he acted against the interest of NWSA or was
involved in illegal activities. The Advisors shall decide the case at hand,
and by its two-thirds majority, remove such Advisor. The Advisors shall
inform the Executive Committee about the removal of the Advisor and the
Committee shall be responsible to seek the approval of this removal in the
next General Assembly meeting. The Executive Committee shall also be
responsible to file the names of the ousted Advisors (and add the names of
any new Advisors) with the office of the Secretary of State of Washington.
ARTICLE VIII: EXECUTIVE COMMITTEE
Section 1. Number and term. The Executive Committee shall have at
least two Terms but the general assembly may extend the terms of the
committee members as needed. Except as otherwise provided in sections 4 and
5 of this Article VIII, each Member shall serve on the Executive Committee
for a period of three Years and is eligible to seek re-election.
Section 2. Positions.
- President - 1 Person
- Vice President - 1 Person
- General Secretary - 1 Person
- Secretary - 1 Person
- Treasurer - 1 Person
- Executive members - 4 Persons
Section 3. Duties and powers
: The President shall preside over the General Assembly and shall preside
over meetings of the Executive Committee; shall be responsible for
implementing NWSA's policies and programs. The President shall also be the
principal spokesperson for NWSA and shall exercise general supervision over
the activities of the Society. The President may cast her/his vote only in
case of a tie vote in meetings.
: In the absence or incapacity of the President, the Vice President shall
assume the responsibilities of the President in presiding over the meetings
of the General Assembly and the Executive committee.
: The General Secretary shall be responsible to convene all meetings of the
General Assembly and of the Executive Committee in consultation with the
President. She/he shall be responsible maintaining a record of and maintain
the minutes of the General Assembly, Executive Committee meetings and a
register of the members and friends of the Organization in attendance. The
General Secretary shall perform other duties as the Executive Committee may
assign him/her from time to time. She/he shall be responsible for
presentation of the annual report.
: The Treasurer shall be responsible for all monetary concerns of the
organization and shall keep a fair and accurate account of the income and
expenditures. The Treasurer shall deposit in a designated bank, in the name
of the Society, any and all money belonging to the NWSA. She/he shall
prepare and maintain a budget and present the budget to the Executive
Committee. With the approval of the Executive Committee, the Treasurer
shall present the budget to the General Assembly for its approval and/or
: The Executive Members shall have power to conduct the general affairs of
the Society, to vote on policies and changes therein; to specify and
conduct the work of the committee for the furtherance of its policies and
objectives. She/he shall carry out any responsibilities given by the
decision of the Executive Committee.
Section 4. Qualification of the Candidates. Any Sherpa who has
resided in the State of Washington and has no criminal record or is shown
to have not been involved in any illegal activities shall be eligible to be
a candidate for any of the open Executive positions except for the office
of President. For the post of President, the candidate has to have been a
resident of Washington State for at least 6 months, must be an active
member of NWSA in addition to the requirements listed above. However,
she/he must be a member in good standing of NWSA to become eligible for the
Executive Committee. The eligible age for the executive positions is 21 or
above and the voting age is 18 or above. A person cannot hold the position
of an Executive committee member and a Director at the same time.
Section 5: Removal of Executive Committee’s Members. The Advisors,
by a two-thirds majority, shall have the power to remove any member of the
Executive Committee if it found that she/he acted against the interest of
NWSA or was involved in illegal activities. The Advisors shall seek the
approval in the next General Assembly meeting after the removal of any
member from the Executive Committee.
ARTICLE IX: RESIGNATION, DISPLINARY ACTION, MEMBERSHIP CANCELLATION, VACANCIES, AND COMPENSATION
Section 1. Resignations. Any general member or member of the
Executive Committee may resign with 1-month advance written notice
delivered to the Executive Committee. The President and General Secretary,
on behalf of the Executive Committee, may request the member to withdraw
her/his resignation. Any Advisor may resign by giving a 1-month advance
notice to the Advisors. The Advisors may request the Director to withdraw
her/his resignation. Such resignation shall be delivered in writing, and
shall take effect at the time specified at the time of its receipt.
Section 2. Disciplinary Action. If any general member or Executive
Member or Advisors acts or their actions are found to be contrary to the
best interest of NWSA, or if the authorized members/Advisors are found to
have misused the funds of NWSA, she/he will be subject to immediate
disciplinary action. If the Executive Committee finds any member acting
against the interest of NWSA, it will send her/him a letter of warning
requesting to stop acting against NWSA. In the event, after receiving a
warning letter, if the member does not stop her/his actions against NWSA,
the Executive Committee, by its two-thirds majority vote, will cancel
her/his membership, subject to the approval of the General Assembly at the
next scheduled meeting or by special meeting called pursuant to this
Constitution. Upon approval of the General Assembly, she/he will no longer
be eligible to receive any benefits from NWSA. If any Advisor is found
guilty of acting against the interest of NWSA or misusing the NWSA’ funds,
the Advisors, by its two-thirds majority vote, will cancel the membership
of such Advisor, subject to the approval of the Executive Committee at the
next meeting of the General Assembly. The person so removed will be
required to make restitution of the misused funds unless by a two-thirds
majority vote of the Executive Committee, (in the case of a member), and a
determination of the Advisors pursuant to this Constitution, (in the case
of a Director), such restitution is exempted.
Section 3. Voluntary Membership Cancellation/Refund. Written request
must be submitted for Membership cancellation prior to the expiration of 60
days after the date on which the membership is established and the
membership fee is paid to the NWSA. After 60 days of membership (individual
or lifetime) payments will not be refunded. The member seeking cancellation
of his/her membership is required to present a written request to cancel
the membership to prevent the individual from receiving further information
related to NWSA. Otherwise individual are required to sign a membership
cancellation statement to finalize his/her membership.
Section 4. Vacancies. If a vacancy occurs in the Executive
Committee, excluding the post of President, the Executive Committee shall
fill the vacancy from the General Membership for the remaining period. For
President, it requires approval of a two-thirds majority of the general
Section 5. Compensation. General Members or executive members or
Advisors shall not receive any salary or compensation for their services.
ARTICLE X: MEETING, PLACE AND ACCESS TO MEETING, QUORUM, AND VOTING
Section 1. Meeting of the Executive Committee and Advisors. The
Committee Members may call for meetings of the Executive committee at any
time. The Advisors may hold meeting of the Advisors at any time upon
calling of same. The General-secretary shall inform all the executive
members of the meeting at least 7 days prior to the announced meeting date.
Attendance by the members in each Executive Committee meeting and
attendance by the Advisors in each Board meeting is mandatory unless they
are excused prior to the meeting date by the respective committee or Board.
If section three of this Article X applies, the members constituting a
quorum in each Executive Committee meeting and the Advisors in each Board
meeting shall reach the decision on issues for which the meeting was called
Section 2. Place of Meetings. General Assembly and meetings of the
Advisors and Executive Committee shall be held at the place specified in
the notice of the meetings. Any meetings and events notification will be
given in writing thirty (30) days in advance of such meeting.
Section 3. Quorum. The presence in person of two thirds of the
number of general members or Executive members or Advisors shall constitute
of a quorum of the transaction of business at any meeting.
Section 4. Voting. Each member shall have one vote. A two-thirds
majority vote of the members present shall be necessary for exercising the
powers of the General Assembly or the Advisors or the Executive Committee.
Section 5. Access to Meetings. All interested members will have
access to the Executive Committee meeting or the Board meeting. However
such members shall be observers only and shall not be permitted to speak,
vote or attempt to influence the discussion or the decisions of the
Committee or of the Board.
ARTICLE XI: GENERAL ELECTION
General Election will be held once every Three (3) calendar Years (December
1 through January 31) before Sherpa New-year. Any officer or executive
member may seek and be re-elected for the same position.
Section 1. Date and Place. Two months prior to Sherpa New Year
(February/March), notice shall be provided to all general members informing
them via email the date on which open elections will be held.
Section 2. Election Committee. The Executive Committee shall
establish an Election subcommittee of 2 persons selected from the general
membership to hold the election according to the constitution. The Election
subcommittee shall be dismissed after the new Executive Committee is
Section 3. Nomination. The Election subcommittee shall seek
nominations for the election from the general membership to fill all
positions. Such nominations shall be made thirty (30) days prior to the
date set for the election.
Section 4. Election procedure. If there is only one candidate for a
position, the position will be automatically filled by the candidate. If
there is more than one candidate, an election will be held to decide. Each
member shall count for one vote. A written ballot will be used for to
decide the winner of the election. A candidate will be declared elected if
she/he secures at least one vote more than the votes won by the nearest
rival candidate. In case of two candidates, the candidate that secures the
most votes shall be declared the winner. In the case of a tie in the number
of votes won, a second round of voting will be held between the two top
candidates. If the tie still remains between these candidates, a drawing
will be made to elect the candidate.
ARTICLE XII: GENERAL MEMBERSHIP
Section 1. Membership. General Membership is for anyone who is
interested in fulfilling the NWSA’ s objectives and wants to attend Sherpa
social, cultural and educational activities hosted by NWSA or learn more
about the other important Sherpa events and language. The Northwest Sherpa
Association welcomes members from all different races.
Section 2. Membership Fee.
- Individual: $25
- Immediate Family: $50 (includes spouse and children under 18 years)
- Life Long Individual Membership $300 one time fee.
- Life Long Family Membership $500 one time fee.
In addition to the membership fees, NWSA will accept and will appreciate
the donations or other contributions from members that will enable NWSA to
run various activities and events. The General membership fee may change by
a two thirds majority vote of General Assembly of NWSA.
Section 3. Benefits of General Membership. General members will:
- Have right to vote and run for election of Executive committee.
- A reduced/discounted fee for NWSA’s various activities.
- Opportunities to network with other members.
- Receive advance notice of all the cultural events and NWSA activities.
- Receive On-Line pertinent information.
Section 4. Enrollment period. The annual membership enrollment
period is November and December of each calendar year. NWSA will send
membership information to current and prospective members. If a current
member does not subscribe with the payment of her/his annual membership by
end of December of each calendar year, the membership will be automatically
expire. A prospective member can pay his/her annual membership at any time
of the year, but such membership payment will be valid only through the 1 st of January of the following year.
ARTICLE XIII: ADVISORY BOARD
The President shall appoint at least three persons in consultation with the
approval of the executive committee. Advisory board shall consist of
nationally and internationally distinguished individuals who have
demonstrated by the active interest or participation in the Society‘s
program, that they would make a valuable contribution. The Executive
Committee shall decide their functions and responsibilities.
ARTICLE XIV: FISCAL YEAR
Fiscal year of the organization shall be from January 1st to
December 31st of the year.
ARTICLE XV: COMMITTEE, SUB-COMMITTEE AND CHAPTER
Section 1. Publication Sub-Committee. Organization shall have a
Publication Department. The Executive Committee will select an editorial
board. The Editorial Board will be responsible for the day to day operation
of the Publication Department and be responsible for the content of
Section 2. Cultural Sub-Committee. The Executive Committee will
select three members for the Cultural Sub-Committee. The Cultural
Sub-Committee will be responsible for any events related to Culture;
including Losar, Picnic, Camping and entertainment shows organized by NWSA.
Section 3. Language and Religion Sub-Committee. The Executive
Committee will select three members for the Language and Religion
Sub-Committee. The Language and Religion Sub-Committee will be responsible
for any events related to Sherpa Language and Religion programs organized
by NWSA in the Northwest Region.
Section 4. Northwest Sherpa Cultural Center Committee. To achieve
the goal of Article IV, the Executive Committee will select seven members
to serve on the Northwest Sherpa Cultural Center Committee hereafter called
“NSCCC”. The Northwest Sherpa Cultural Center Committee will be responsible
for fund raising, planning, supervision and day to day operation of
Northwest Sherpa Cultural Center.
Section 4.1. Formation of Northwest Sherpa Cultural Center Committee
. There will be seven members in the Northwest Sherpa Cultural Center
Committee. The President, General Secretary and Treasurer are automatic
members of the NSCCC. One (1) Chief Coordinator and Three (3) members will
be nominated by the NWSA Executive Board from its active members.
Section 4.2. Northwest Sherpa Cultural Center Handbook. A separate
detailed Northwest Sherpa Cultural Center Handbook will be prepared,
produced and distributed by the Northwest Sherpa Cultural Center Committee.
This Handbook will be effective only after the approval of General
Section 4.3. Term of Committee and Sub-Committee. All sub-Committees
will be coordinated by an executive member except for the chief
coordination of the NSCCC. All aforementioned Sub-Committees and Committees
must be formed within six month of the new executive committee’s formation
and will be valid for three years.
Section 5. Chapter. The Headquarters of NWSA will be in Washington
State. The other States listed in Article II: Preamble may and will be
encouraged to open a Chapter in their State after obtaining written
permission of NWSA Headquarter.
ARTICLE XVI: SOURCE OF FINANCIAL SUPPORT
Source of financial support of the Society shall be membership fees,
donations, fund raising parties and other activities. The Executive
Committee shall determine all the fees for different activities. All the
proceeds from different sources must be deposited into NWSA's bank account
by the next official day. NWSA receipts will be provided for any and all
financial contributions to NWSA.
ARTICLE XVII: EXPENSES, AUDITING AND ACCESS TO ACCOUNTS
Section 1. Expenses. No expenses can be made without the prior
approval in writing of the Executive Committee. In case of urgency or
emergency, Section 2 of this Article applies for the purpose of withdrawing
money from the bank’s NWSA account for these types of expenses. However,
these expenses must be approved in the Executive Committee meeting after
the expenses occur.
Section 2. Authorized Signatures. No checks can be written or money
withdrawn from the bank without being authorized by at least two members.
The two authorized executive members shall be the President and Treasurer.
The priority order of the two authorized signatures will be as follows:
- President and Treasurer
- Vice President and treasurer
The above priority order must be followed and must not be skipped unless
approval of proceeding orders.
Section 3. Auditing. The books of financial accounts of NWSA shall
be reviewed on regular basis and audited annually by three members of the
subcommittee established by the Executive Committee. The subcommittee will
submit its report to the Executive Committee.
Section 4. Access to Accounts. Any member can file a written request
to the Executive Committee to review the society's financial accounts. Such
review shall occur during official NWSA published hours. However, such
reviewing member shall not have authority to make any changes but may bring
any issues to the attention of Executive Committee in writing if she/he
finds any discrepancies in accounting.
ARTICLE XVIII: AMENDMENT OF CONSTITUTION
Any or all of these Articles may be altered, amended or replaced by a
two-thirds majority vote of the General Assembly presented at any regular
or special General Assembly meeting called for that purpose.